Medical Library Assistance

Published on AidPage by IDILOGIC on Jun 24, 2005

Purpose of this program:

To improve health information services by providing funds to train professional personnel; to conduct research in biomedical informatics, bioinformatics and related computer and information sciences; to strengthen library and information services; to facilitate access to and management of health science information; to plan and develop advanced information networks and tools; to prepare certain kinds of biomedical publications; to advance biocomputing and bioinformatics through participation in the Biomedical Information Science and Technology Initiative (BISTI), and NIH Roadmap Initiatives relating to biomedical informatics, bioinformatics and biomedical computing Small Business Innovation Research (SBIR) program and Small Business Technology Transfer (STTR) program: to increase private sector commercialization of innovations derived from Federal research and development; to stimulate and foster scientific and technological innovation through cooperative research development carried out between small business concerns and research institutions, to foster and encourage participation of socially and economically disadvantaged small business concerns and women-owned small business concerns in technological innovation, and to advance the field of biomedical informatics and bioinformatics, where new and emerging computer and information technologies are being developed by the small business, benefiting both public health and medical research.

Possible uses and use restrictions...

For all mechanisms of support, the award and use of funds is subject to applicable provisions of basic statutory authorities, appropriation acts, applicable regulations and operational policies of the Department of Health and Human Services, the Public Health Service, the National Institutes of Health and the National Library of Medicine. RESEARCH GRANT PROGRAMS: Research Grants support scientific investigation into issues of biomedical informatics and bioinformatics, with a focus on the organization, processing, representation, and utilization of knowledge. The scope of NLM's research interests includes, but is not limited to: knowledge representation, data mining, natural language processing, feature recognition, process modeling, visualization and other applications of computer sciences to problems of medicine and biology. All Research grants provide support for direct costs and for facilities and administration costs at the institution's negotiated rate. Basic research grants provide up to $500,000 per year for up to 4 years. Exploratory/Developmental Research grants provide up to $275,000 in a 2-year period for feasibility testing. Small Research Project grants provide up to $50,00 per year for one or two years for preliminary research studies. Support may be requested for allowable direct costs of such projects as specified under National Institutes of Health and National Library of Medicine program guidelines and accompanying policies and regulations for research grants for costs, including equipment, supplies, personnel, and travel, as justified by the nature and scope of the project.vel, as justified by the nature and scope of the project. Institutional Training Grants and Fellowships promote the research career training of talented persons who seek academic careers in medical informatics research and applied informatics. Availability of Institutional Training Grants is announced occasionally. Institutional Training support may be at the pre- or post-doctoral level and may be awarded to academic health scientists well qualified to conduct the proposed training activities. Training sites are expected to have well established computer facilities, strong research and education programs, experienced faculty and staff committed to health computer science research, and available courses or experience in computer science, information science, and cognitive sciences. Institutional grants provide trainee stipends, tuition and fees, travel, and certain institutional support costs. Individual fellowships for Research Career Training in Medical Informatics and Applied Informatics are at the pre - and post-doctoral level. Fellowships for training in the Application of Informatics are also available, with salary replacement stipends up to $58,000 per annum. SBIR Phase I grants (of approximately 6-months' duration) are to establish the technical merit and feasibility of a proposed research effort that may lead to a commercial product or process. Phase II grants are for the continuation of the research initiated in Phase I and that are likely to result in commercial products or processes. Only Phase I awardees are eligible to receive Phase II support. STTR Phase I grants (normally of 1-year duration) are to determine the scientific, technical, and commercial merit and feasibility of the proposed cooperative effort that has potential for commercial application. Phase II funding is based on results of research initiated in Phase I and scientific and technical merit and commercial potential on Phase II application.

Who is eligible to apply...

TRAINING PROGRAMS & FELLOWSHIPS: Institutional Training Grants and Fellowships promote the research career training of talented persons who seek academic careers in biomedical informatics research, bioinformatics, and applied informatics. Availability of Institutional Training Grants is announced occasionally, usually every five years; Institutional Training support may be at the pre- or post-doctoral level and may be awarded to academic health scientists well qualified to conduct the proposed training activities. Training sites are expected to have well established computer facilities, strong research and education programs, experienced faculty and staff committed to research in the field of biomedical computing and/or bioinformatics, and available courses or experience in computer science, information science, and cognitive sciences. Institutional grants provide trainee stipends, tuition and fees, travel, and certain institutional support costs. Individual fellowships for Research Career Training in Medical Informatics and Applied Informatics, fellowships for IAIMS training, and Fellowships for Informationist training are at the pre - and post-doctoral level, using NIH stipend levels Senior Fellowships for biomedical informatics and Informationist Training are also available, with salary replacement stipends for established investigators who wish to retrain for a career in biomedical informatics. Early Career Development awards are for investigators who are just beginning their research careers, including a salary stipend and research budget. They can last up to 3 years and include a salary stipend and research budget. RESOURCE GRANT PROGRAMS: The purpose of NLM's resource grant programs is to support the use of computers and networks to improve access to, and management of, health related information. Several types of resource grants are available, including grants for Internet Access to Digital Libraries (IADL), Information Systems Grants, and Integrated Advanced Information Management Systems (IAIMS) grants. Scientific publication grants are also available to support preparation of scholarly manuscripts in the history of medicine and public policy areas of importance to health professionals and biomedical scientists. The purpose, restrictions, funding periods and award limits vary for these grant programs. All resource grants provide support for direct costs only. IADL grants provide between $45,000 and $165,000 for up to two years. Information System grants provide $150,000 per year for up to 3 years. Awards for IAIMS planning are limited to $150,000 per year for 1 or 2 years, and, for IAIMS Operations Grants, the limit is up to $400,000 per year for 4 years. IAIMS Testing and Evaluation grants provide up to $100,000 per year for one or two years. IAIMS Pilot Project grants provide up to $50,000 for one or two years. Awards for Scientific Publication Grants are limited to $50,000 annually for direct costs, for one, two or three years. Details of NLM's resource grant programs are provided on the agency's web site at http://www.nlm.nih.gov/ep/Resource.html SBIR/STTR GRANTS: SBIR Phase I grants (of approximately 6-months' duration) provide up to $100,000 to establish the technical merit and feasibility of a proposed research effort that may lead to a commercial product or process. Phase II grants can provide up to $700,000 for two years for the continuation of the research initiated in Phase I and that are likely to result in commercial products or processes. Only Phase I awardees are eligible to receive Phase II support. STTR Phase I grants (normally of 1-year duration) are to determine the scientific, technical, and commercial merit and feasibility of the proposed cooperative effort that has potential for commercial application. Details of NLM's SBIR and STTR grants are provided on the agency's web site at http://www.nlm.nih.gov/ep/SmallBusiness.html.

Eligible Applicant Categories:
Eligible Functional Categories:
Credentials/Documentation

Cost allowability will be determined in accordance with OMB Circular A-87 for State, Local, and Indian Tribal Governments, OMB Circular A-21 for Educational Institutions and for For-profit organizations, costs will be determined in accordance with 48 CFR Subpart 31.2 Federal Acquisition Regulation (FAR). Nonprofit institutions cost principals are outlined under OMB Circular A-122 and for Hospitals, 45 CFR Part 74, Appendix E. These cost principals are codified under 45 CFR 74.27 and 92.22. Uniform Administrative Requirements for Grants and Other Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations are outlined in OMB Circular A-110. Documentation providing NIH grants policy and guidance can be found at http://grants.nih.gov/grants/policy/policy.htm The Division of Extramural Programs, NLM provides program specific grant information at http://www.nlm.nih.gov/ep.

Note:This is a brief description of the credentials or documentation required prior to, or along with, an application for assistance.

About this section:

This section indicates who can apply to the Federal government for assistance and the criteria the potential applicant must satisfy. For example, individuals may be eligible for research grants, and the criteria to be satisfied may be that they have a professional or scientific degree, 3 years of research experience, and be a citizen of the United States. Universities, medical schools, hospitals, or State and local governments may also be eligible. Where State governments are eligible, the type of State agency will be indicated (State welfare agency or State agency on aging) and the criteria that they must satisfy.

Certain federal programs (e.g., the Pell Grant program which provides grants to students) involve intermediate levels of application processing, i.e., applications are transmitted through colleges or universities that are neither the direct applicant nor the ultimate beneficiary. For these programs, the criteria that the intermediaries must satisfy are also indicated, along with intermediaries who are not eligible.

How to apply...

Application Procedure:

Application Procedure: For all types of Research grants, IADL grants, Information System grants IAIMS grants, Scientific Publication grants, Early Career Development Awards and Institutional Training Grants, Application Form PHS-398 is submitted to the Center for Scientific Review, National Institutes of Health, Bethesda, MD 20892. For Individual Fellowship applications (research or applied), submit Form PHS-416-1 to the Center for Scientific Review. The standard application forms, as furnished by PHS and required by 45 CFR, Part 92 for State and local governments, must be used for these programs. These programs are subject to the provisions of 45 CFR, Part 92 for State and local governments and OMB Circular No. A-110 for nonprofit organizations. SBIR and STTR Grant Solicitations and SBIR Contract Solicitation may be obtained electronically through the NIH's "Small Business Funding Opportunities" home page at www.nih.gov/grants/funding/sbir.htm on the World Wide Web. The Solicitations include submission procedures, review considerations, and grant application or contract proposal forms. SBIR and STTR grant applications should be submitted to the Center for Scientific Review, 6701 Rockledge Drive, Room 1040 - MSC 7710, Bethesda, MD 20892-7710.

Note: Each program will indicate whether applications are to be submitted to the Federal headquarters, regional or local office, or to a State or local government office.

Award Procedure:

Applications are evaluated for merit by a committee of experts and for program relevance by the Board of Regents (BOR) of the National Library of Medicine (NLM). (Fellowship applications are not reviewed by the BOR of NLM). If favorably recommended, the application is considered for funding. An award notice (Form PHS 5152-1 or PHS 416-4 for fellowship) is prepared when it is determined that a grant is to be paid. This notice is sent to the grantee with a letter from the program officer when special provisions are necessary. All accepted SBIR/STTR applications are evaluated for scientific and technical merit by an appropriate scientific peer review panel and by a national advisory council or board. All applications receiving a priority score compete for available SBIR/STTR set-aside funds on the basis of scientific and technical merit and commercial potential of the proposed research, program relevance, and program balance among the areas of research.

Note: Grant payments may be made by a letter of credit, advance by Treasury check, or reimbursement by Treasury check. Awards may be made by the headquarters office directly to the applicant, an agency field office, a regional office, or by an authorized county office. The assistance may pass through the initial applicant for further distribution by intermediate level applicants to groups or individuals in the private sector.

Deadlines and process...

Deadlines

New applications: February 1, June 1, and October 1. Renewal, Supplemental, and Revised applications: March 1, July 1, and November 1. SBIR: April 15, August 15, and December 15. STTR: April 1, August 1, and December 1. Fellowships: April 5, August 5, and December 5. Special Requests for Applications (RFAs) or newly established Program Announcements (PAs) issued annually may have other limited deadline dates.

Note: When available, this section indicates the deadlines for applications to the funding agency which will be stated in terms of the date(s) or between what dates the application should be received. When not available, applicants should contact the funding agency for deadline information.

Range of Approval/Disapproval Time

From 6 to 9 months. SBIR/STTR: About 7-1/2 months.

Preapplication Coordination

Not applicable. This program is excluded from coverage under E.O. 12372.

Note: This section indicates whether any prior coordination or approval is required with governmental or nongovernmental units prior to the submission of a formal application to the federal funding agency.

Appeals

NIH policy allows a principal investigator (P.I.) to appeal the outcome of a review if procedural errors or factual errors entered into the review of the application. A description of the NIH Peer Review Appeal procedures is available on the NIH home page http://grants.nih.gov/grants/guide/notice-files/not97-232.html. However, differences of scientific opinion that often occur between investigators and reviewers may not be contested through these procedures. In addition, communications from investigators consisting of additional information that was not available to the reviewers are not considered to be appeals.

Note: In some cases, there are no provisions for appeal. Where applicable, this section discusses appeal procedures or allowable rework time for resubmission of applications to be processed by the funding agency. Appeal procedures vary with individual programs and are either listed in this section or applicants are referred to appeal procedures documented in the relevant Code of Federal Regulations (CFR).

Renewals

Application follows same review procedures as new applications; dates for submission are indicated above. Extensions without funds can be requested.

Note: In some instances, renewal procedures may be the same as for the application procedure, e.g., for projects of a non-continuing nature renewals will be treated as new, competing applications; for projects of an ongoing nature, renewals may be given annually.

Who can benefit...

Applicant Eligibility: Research Grants are available to public or private, domestic or foreign, for profit or not-for profit institutions or organizations with research capabilities in biomedical informatics, bioinformatics, computer sciences, information sciences and related disciplines. Training Grants may be made to nonfederal public and nonprofit private institutions. Fellowships may be awarded to individuals at the pre-doctoral or post- doctoral level. Trainees or fellows must be citizens or non-citizen nationals of the United States or have been lawfully admitted to the United States for permanent residence. Any U.S. public or private nonprofit health-related institution or organization may apply for IADL grants and information system grants. IAIMS Grants are available to any U.S. public or private, for profit or nonprofit health sciences institution or organization. Scientific Publication Grants: Appropriate public or private nonprofit institution of higher education may apply in behalf of the principal investigator on the project; also, individuals may apply directly. SBIR and STTR grants can be awarded only to domestic small businesses(entities that are independently owned and operated for profit, are not dominant in the field in which research is proposed, and have no more than 500 employees). To be eligible for funding, a grant application must be approved for scientific merit and program relevance by a scientific review group and a national advisory council. Beneficiary Eligibility: Any organization, company, institution or individual with a need for health science information.

Beneficiaries
About this section:

This section lists the ultimate beneficiaries of a program, the criteria they must satisfy and who specifically is not eligible. The applicant and beneficiary will generally be the same for programs that provide assistance directly from a Federal agency. However, financial assistance that passes through State or local governments will have different applicants and beneficiaries since the assistance is transmitted to private sector beneficiaries who are not obligated to request or apply for the assistance.

What types of assistance...

Project Grants

The funding, for fixed or known periods, of specific projects. Project grants can include fellowships, scholarships, research grants, training grants, traineeships, experimental and demonstration grants, evaluation grants, planning grants, technical assistance grants, survey grants, and construction grants.

How much financial aid...

Range and Average of Financial Assistance

$45,000 to $2,000,000; $275,000 (direct costs).

Note: This section lists the representative range (smallest to largest) of the amount of financial assistance available. These figures are based upon funds awarded in the past fiscal year and the current fiscal year to date. Also indicated is an approximate average amount of awards which were made in the past and current fiscal years.

Obligations

Obligations: (Grants) FY 03 $64,073,000; FY 04 est $66,321,000; and FY 05 est $68,648.

Note: The dollar amounts listed in this section represent obligations for the past fiscal year (PY), estimates for the current fiscal year (CY), and estimates for the budget fiscal year (BY) as reported by the Federal agencies. Obligations for non-financial assistance programs indicate the administrative expenses involved in the operation of a program.

Account Identification

75-0807-0-1-552.

Note: Note: This 11-digit budget account identification code represents the account which funds a particular program. This code should be consistent with the code given for the program area as specified in Appendix III of the Budget of the United States Government.

Examples of funded projects...

EXAMPLES OF FUNDED PROJECTS: Lists of awards made in the past 5 years, in each active grant program, are available on the agency's web site at http://www.nlm.nih.gov/ep/funded.html.

About this section

This section indicates the different types of projects which have been funded in the past. Only projects funded under Project Grants or Direct Payments for Specified Use should be listed here. The examples give potential applicants an idea of the types of projects that may be accepted for funding. The agency should list at least five examples of the most recently funded projects.

Program accomplishments...

In fiscal year 2003, 233 awards were made for projects in health information infrastructure, medical informatics and biomedical computing research, and academic publication. The applications were in response to Program Announcements and Requests for Applications, initiated by nonprofit institutions, small businesses, and independent scholars, and were for planning, implementing, evaluating, and training activities. It is anticipated that approximately 230 awards will be issued in fiscal year 2004 and approximately 240 awards will be issued in fiscal year 2005.

Criteria for selecting proposals...

CRITERIA FOR SELECTING PROPOSALS: The standard NIH review criteria, significance, approach, innovation, investigator, environment are used as the basis of merit review. For NLM, these include considerations as to relevance to program objectives; impact on the management and transmission of biomedical knowledge; institutional readiness and resources available to project; expertise of project director and key personnel; scientific or technical merit of project; sustainability of what is deployed, and appropriateness of budget. Comparative priorities on the above criteria are based on collective judgment of peer reviewers. The following criteria are used in considering the scientific and technical merit of SBIR/STTR Phase I grant applications: (1) The soundness and technical merit of the proposed approach; (2) the qualifications of the proposed principal investigator, supporting staff, and consultants; (3) the scientific, technical, or technological innovation of the proposed research; (4) the potential of the proposed research for commercial application; (5) the appropriateness of the budget requested; (6) the adequacy and suitability of the facilities and research environment; and (7) where applicable, the adequacy of assurances detailing the proposed means for (a) safeguarding human or animal subjects, and/or (b) protecting against or minimizing any adverse effect on the environment. Phase II grant applications are reviewed based upon the similar criteria, and on the degree to which the Phase I objectives were met and feasibility demonstrated General Services Administration Office of Governmentwide Policy Office of Acquisition Policy Regulatory and Federal Assistance Publication Division (MVA).

Assistance considerations...

Length and Time Phasing of Assistance

Length and Time Phasing of Assistance: The length of time varies among the resource, research, training and SBIR/STTR grant programs, ranging from 1 year for IADL grants to 4 years for basic investigator-initiated Research grants. Individual grant program limits are described in each grant program announcement, available at http://www.nlm.nih.gov/ep.

Formula and Matching Requirements

Formula and Matching Requirements: There are no statutory formula or matching requirements for NLM grants. IADL grants, Information System grants and IAIMS grants require evidence of institutional support. STTR grants require partnership with a research institution in cooperative research and development.

Note:
A formula may be based on population, per capita income, and other statistical factors. Applicants are informed whether there are any matching requirements to be met when participating in the cost of a project. In general, the matching share represents that portion of the project costs not borne by the Federal government. Attachment F of OMB Circular No. A-102 (Office of Management and Budget) sets forth the criteria and procedures for the evaluation of matching share requirements which may be cash or in-kind contributions made by State and local governments or other agencies, institutions, private organizations, or individuals to satisfy matching requirements of Federal grants or loans.

Cash contributions represent the grantees' cash outlay, including the outlay of money contributed to the grantee by other public agencies, institutions, private organizations, or individuals. When authorized by Federal regulation, Federal funds received from other grants may be considered as the grantees' cash contribution.

In-kind contributions represent the value of noncash contributions provided by the grantee, other public agencies and institutions, private organizations or individuals. In-kind contributions may consist of charges for real property and equipment, and value of goods and services directly benefiting and specifically identifiable to the grant program. When authorized by Federal legislation, property purchased with Federal funds may be considered as grantees' in-kind contribution.

Maintenance of effort (MOE) is a requirement contained in certain legislation, regulations, or administrative policies stating that a grantee must maintain a specified level of financial effort in a specific area in order to receive Federal grant funds, and that the Federal grant funds may be used only to supplement, not supplant, the level of grantee funds.

Post assistance requirements...

Reports

Reports: Annual grant progress reports and Financial Status Reports must be submitted as required. At the end of a grant, the awardee must file a final progress report, final Financial Status Report and final statement of invention.

Note: This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.

Audits

In accordance with the provisions of OMB Circular No.A-133, "Audits of States, Local Governments, and Nonprofit Organizations", audits required under these provisions apply to nonfederal organizations that expend $300,000($500,000 for fiscal years ending after December 31, 2003) or more in a year in Federal awards that they shall have a single or program-specific audit conducted for that year. On federal organizations receiving less than $300,000 (or $500,000 for fiscal years ending after December 31, 2003) are exempt; however, they must maintain records available for review by appropriate officials of the Federal (funding) agency, pass-through entity and the General Accounting Office (GAO). http://www.whitehouse.gov/omb/circulars/a133/a133.pdf For-profit audits of organizations that expend more than $300,000(or $500,000 for fiscal years ending after December 31, 2003) year may have an audit in accordance with the "Government Auditing Standards" (Yellow Book) or an audit that meets the requirements of OMB Circular A-133. Government Auditing Standards is available on the GAO Web site at www.gao.gov/govaud/ybk01.htm.

Note: This section discusses audits required by the Federal agency. The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133. These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year, as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period, rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).

Records

Financial and programmatic grant records must be retained for 3 years from the day on which the grantee submits the last (annual) Financial Status Report (FSR). Streamlined Noncompeting Application Process (SNAP) awardees beginning date for record retention purposes is the date of the FSR submission for the entire competitive segment of the grant.

Note: This section indicates the record retention requirements and the type of records the Federal agency may require. Not included are the normally imposed requirements of the General Accounting Office. For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C. For other programs, record retention is governed by the funding agency's requirements.

Regulations...

Authorization

Public Health Service Act, Title III, Part A, Section 301, Title IV, Part D, Subpart 2, Sections 472-476, as amended, Public Law 103-43; Small Business Research and Development Enhancement Act of 1992, Public Law 102-564.

Note: This section lists the legal authority upon which a program is based (acts, amendments to acts, Public Law numbers, titles, sections, Statute Codes, citations to the U.S. Code, Executive Orders, Presidential Reorganization Plans, and Memoranda from an agency head).

Regulations, Guidelines, And Literature

45 CFR 74; 45 CFR 92; National Library of Medicine Grant Programs, Publication Grant Description, no charge. Grants will be available under the authority of, and administered in accordance with, the PHS Grants Policy Statement and Federal regulations at 42 CFR 52 and 42 U.S.C. 241; Omnibus Solicitation of the Public Health Service for Small Business Innovation Research (SBIR) Grant and Cooperative Agreement Applications. Omnibus Solicitation of the National Institutes of Health for Small Business Technology Transfer (STTR) Grant Applications.

Contact information...

Web Sites
Regional Or Local Office

Not applicable.

Note: This section lists the agency contact person, address and telephone number of the Federal Regional or Local Office(s) to be contacted for detailed information regarding a program such as: (1) current availability of funds and the likelihood of receiving assistance within a given period; (2) pre-application and application forms required; (3) whether a pre-application conference is recommended; (4) assistance available in preparation of applications; (5) whether funding decisions are made at the headquarters, regional or local level; (6) application renewal procedures (including continuations and supplementals) or appeal procedures for rejected applications; and (7) recently published program guidelines and material. However, for most federal programs, this section will instruct the reader to consult the so-called Appendix IV of the Catalog due to the large volume of Regional and Local Office Contacts for most agencies. This information is provided in Additional Contact Information (see below).

Headquarters Office

Extramural Programs, National Library of Medicine, National Institutes of Health, Public Health Service, Department of Health and Human Services, Bethesda, MD 20894. Telephone: (301) 496-4621. Program Contacts: Telephone: (301) 594-4882. Grants Management Contact: Grants Management Officer: Telephone: (301) 496- 4221. Grant Review Contact: Scientific Review Administrator. Telephone: (301) 496-4253. Use the same numbers for FTS. Website: www.nlm.nih.gov/ep.

Note: This section lists names and addresses of the office at the headquarters level with direct operational responsibility for managing a program. A telephone number is provided in cases where a Regional or Local Office is not normally able to answer detailed inquiries concerning a program. Also listed are the name(s) and telephone number(s) of the information contact person(s) who can provide additional program information to applicants.

Additional Contact Information (Appendix IV)

Due to the large volume of regional and local office contacts for most agencies, full contact information is also provided separately here in a PDF format: